How to Tell Your Company Needs Digital Process Automation Help

Sometimes it feels like our work has little to do with our business. We spend time reading e-mails, untying logistical knots, dealing with miscommunication, shuffling paper, or trying to sort out who owns what and why that thing is unfinished. Busy work can be so overbearing that it becomes difficult to notice snags. So the question is, does your business need digital process automation help? The most straightforward answer is to assume it does.

This answer is a valid assumption to make considering that businesses are meant to grow but won’t if their processes are stuck in the past. Systematization of operations through technology and personnel workflow optimization are crucial components for your company to take advantage of its potential.

Snags should not be a normal part of a business process

We all know that e-mails are a fact of life, as is communication; but snags—obstacles that inhibit smooth functioning of a business process—are not inherent. The first step in understanding whether or not your company procedures need help is recognizing this.

A snag can be anything from the difficult time it takes to sift through e-mail, to the difference between automated data entry and spreadsheet typing.

For those with the right frame of reference, it might be easy to spot snags. For others, they may lack exposure to possible low-code development solutions. Companies with the right financial composition should start by entrusting the task of finding impediments to the most informed, clairvoyant individual. Often, this is the person in search of digital process automation options who ends up contacting Whiting House.

How much paper is lying around the office?

A significant indication of lax process optimization is lots of paper. If you’re reading this, then you know all too well that stacks of paper in many industries is a sign of outdated procedure. Unless regulation demands it, it’s time to automate paper processes. This automation will save on office supply cost, increase employee engagement, and quicken whatever it is that paper concerns. Time to go paperless.

Recurring confusion in long-thread e-mails

We’ve provided process automation help to companies who merely wanted to cut down on inbox size.

It is one thing to centralize communication, but it’s another to ensure systematic categorization. Bulging inboxes are stressful. But at the same time, they’re indicative of those snags. Maybe Human Resources needs a more intuitive way of organizing employee information. Perhaps accounting wants to track tasks and hours, and they lack adequate software.

By implementing the right process automation solution in the right place, it’s like rolling out the dough to cut into nicely recognizable treats. Sweet relief.

Production and its cost are causing hiccups

Regardless of where the snag is, we know it is there when what we produce is continuously running into problems. Be it clerical, technological, labor, or legal, production snags are serious. Sometimes manufacturing processes can be further improved by reviewing the technical oversight on all levels of production.

Fresh eyes are a great boon to help discover these types of snags.

Big-time support costs

At Whiting House we offer business process management, so we’ve run the gauntlet of optimizing support procedures. If your company is spending too much on supporting your product or service, it may be due to process automation deficiency. Does the best person for a given query answer that ticket? Do support tickets float around too long before finding an ear? Are issues resolved quickly? …Does your company even have an automated support process?

All are essential questions, especially in the Pharmaceutical industry where orders account for a considerable portion of business processes.

Employee productivity might not be at its best

We mentioned e-mails and the pain that HR and Accounting might go through to organize their needs. Employees for their part go through the grind of data entry where process automation is lacking. This manual approach costs money because it sucks up time they could otherwise spend on their actual job.

Progress tracking, task assignment, expense approvals, leave approvals, lead creation workflow, customer identification workflow, medical history record keeping—these are all processes that, if not already, need to be technologically systematized today.

The takeaway

After discovering that your company needs process automation help, you embark on the vetting adventure to find a company that can deliver. Whiting House has created in-house technology solutions for Fortune 500 companies, and we have the results to prove it.

Improve workflows, optimize procedure, and reap the rewards of unhindered growth.

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2018-02-06T18:37:55+00:00